From Financial Uncertainty to a 38% Profit Margin
RMR Process is a Melbourne-based engineering consultancy supporting Australia’s food manufacturing sector. With deep expertise in process design, project delivery, and operational improvement, they were growing—but lacked the financial clarity to scale with confidence.
When they engaged The Integrated CFO, they were turning over $2 million in revenue and ready to take the next step.
The Challenge
RMR had a strong reputation and steady demand, but behind the scenes, the numbers were a challenge:
- No forward view of cash flow—making BAS payments and planning ahead was stressful
- Limited reporting—relying only on their Xero P&L, with no broader context or insights
- No forecasting or breakeven analysis—leaving the team unsure when to bring on new projects or hires
- Financials and operations weren’t aligned—they couldn’t connect day-to-day business activity to the numbers
Lack of confidence—making financial decisions felt risky and reactive.
They weren’t in financial trouble, but without structure, visibility, and strategic financial leadership, growth felt harder than it should.
The Goals
The leadership team engaged The Integrated CFO with clear intentions:
- Gain full visibility over cash flow and business performance
- Build a budget that reflected team structure, project demand, and delivery capacity
- Understand breakeven and income targets month-to-month
- Improve decision-making around hiring, growth, and resourcing
- Build the confidence to scale sustainably and reward their team along the way
What We Did
As their Virtual CFO, we stepped in to provide the structure, support, and strategic clarity they needed to grow—without the stress.
Here’s what we delivered:
- Rolling 12-Month Cash Flow Forecast
Built and updated weekly to provide complete clarity on cash movements, including BAS, payroll, and supplier payments. - Flexible, Functional Budgeting
Designed a dynamic budget model that could adjust to scenarios—factoring in headcount, charge-out rates, productivity, and project flow. - Breakeven Analysis & Income Targeting
Pinpointed the monthly income required to cover costs and support growth, removing the guesswork. - Monthly Virtual CFO Support
Provided strategic input, financial leadership, and a direct line to guidance as the business evolved. - Management Reporting + KPIs
Delivered monthly reports including non-financial KPIs, helping the business link financial outcomes to real-world performance. - Bonus Structure Design
Developed and implemented a performance-based bonus plan for the management team, aligned with profitability and growth goals
The Results
The transformation wasn’t just operational—it was deeply financial.
- Operating profit increased from 12% to 38%
- Monthly revenue grew from $167K to $280K, while margins improved
- Overheads reduced by over $100K, down from $1.4M to $1.288M
- Cash flow became predictable and stress-free, with complete clarity around upcoming obligations
- The owners now pay themselves more, with confidence
- The team has grown profitably, and leadership is incentivised through a custom bonus structure
With a clear financial foundation, RMR Process is scaling on their terms—no more guessing, no more reacting. Just smart, supported growth.